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Today, I address the pervasive administrative fatigue experienced by testing psychologists and present a strategic transition from inefficient, single-use AI prompts to permanent, customized digital assistants. I break down the core mechanics of custom AI configurations across major platforms, including Google Gems, ChatGPT Custom GPTs, and Claude Projects, establishing how these tools function as tailored practice infrastructure. I outline a structured four-part prompt framework consisting of persona specification, operational context, negative constraints, and output formatting to optimize administrative workflows. To really bring it to life, I detail three concrete applications tailored for clinical testing practices: a report reviewing tool, a multi-perspective practice advisory board, and a clinical compliance assistant, while outlining essential HIPAA and Protected Health Information (PHI) risk management boundaries.
Main Topics
00:01: Administrative burden in assessment psychology and the inefficiency of single-use AI prompts
02:21: Defining custom gems, custom GPTs, and Claude projects as permanent practice infrastructure
04:44: The four-part framework for building effective custom AI assistants
07:46: Practical Gem 1: Designing an automated clinical report reviewer for coherence and editing
08:51: Practical Gem 2: Constructing a practice advisory board for strategic business decisions
11:15: Practical Gem 3: Utilizing a clinical compliance officer for ethical risk screening
11:50: HIPAA compliance, PHI boundaries, and data security settings for AI tools
13:13: Actionable implementation steps and details on the Craft membership community
Cool Things Mentioned
Craft: the premier membership community for testing psychologists
Crafted Practice: the only in-person business retreat for testing psychologists
Reverb: the premier AI-powered report-writing platform for testing psychologists
Featured Resources
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The Testing Psychologist podcast is approved for CEU’s!
I’ve partnered with At Health to offer CE credits for podcast episodes! Visit this link to access current and past episodes available for CE credit. You can use code “TTP10” for a discount on ALL the course credits you purchase from At Health!
About Dr. Jeremy Sharp
I’m a licensed psychologist and Clinical Director at the Colorado Center for Assessment & Counseling, a private practice that I founded in 2009 and have grown to over 20 clinicians. I earned my undergraduate degree in Experimental Psychology from the University of South Carolina before getting my Master’s and PhD in Counseling Psychology from Colorado State University. These days, I specialize in psychological and neuropsychological evaluation with kids and adolescents.
As the host of the Testing Psychologist Podcast, I provide private practice consulting for psychologists and other mental health professionals who want to start or grow psychological testing services in their practices. I live in Fort Collins, Colorado with my wife (also a therapist) and two young kids.
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This post is Copyright: | August 27, 2026
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